Terms & Conditions
Last updated: Feb 21, 2025
By participating in the Event, you (“Participant,” “you,” “your”) agree to these Terms and Conditions (“Terms”), which form a legal contract (“Agreement”) between LL Events Managing & Organizing L.L.C (the “Organizer”) and you.
1. DEFINITIONS
In these Terms and Conditions, the following terms shall have the meanings set forth below:
1.1 „Agreement“ means the Terms And Conditions in their entirety
1.2 “Event” means Bitcoin Oasis, hosted at the Event Sites.
1.3 “Event Sites” collectively means:
(a) The Museum of the Future (the “Museum”) in Dubai (Day 1).
(b) Seven Paintings Restaurant located at Sofitel Downtown Dubai (Day 2).
1.4 “Organizer” means LL Events Managing & Organizing L.L.C, under the patronage of the Bitcoin Association Arabia.
1.5 “Participant” (or “you,” “your”) means any visitor, applicant, attendee, sponsor, speaker, or other participant at the Event.
1.6 “Indemnified Persons” means the respective directors, officers, employees, agents, representatives, parent companies, subsidiaries, and affiliates of the Organizer and the Event Sites.
1.7 “Confidential Information” means any non-public information disclosed or made available by one Party to another in connection with the Event, whether disclosed orally, visually, in writing, electronically, or by any other means, including but not limited to business strategies, plans, operations, financial information and projections, technical specifications, trade secrets, market research, participant lists, contact information, and any information marked “confidential” or which a reasonable person would consider confidential.
1.8 “Dispute” means any dispute regarding this Agreement, the Event, or any related matter.
1.9 “Parties” means the Organizer and the Participant collectively, and each individually a “Party.”
1.10 “Business Days” means days, excluding Saturday, Sunday, and public holidays, on which licensed commercial banks are open for business in Dubai, UAE.
1.11 “UAE” means the United Arab Emirates.
1.12 “Service” means any website, registration platform, communication channel, or other service provided by the Organizer in relation to the Event.
2. SPONSORS AND SPEAKERS
2.1 In addition to these Terms, Sponsors and speakers are subject to additional agreements outlining their roles, responsibilities, and benefits.
2.2 Sponsors and speakers shall uphold all obligations outlined in any separate agreements with The organizer, in addition to these Terms.
2.3 Sponsors and speakers are responsible for ensuring the accuracy of all promotional materials and content they provide to the organizer.
2.4 Sponsors and speakers must comply with any guidelines regarding displays, signage, and promotional activities within the event sides.
3. ACCEPTANCE AND APPLICATION
3.1 Your application does not guarantee admittance to the Event. Applications will be reviewed by the Organizer, and you will receive an official acceptance email if approved.
3.2 Admission to the Event is only confirmed upon a receipt of the official acceptance email; and Receipt of full payment by the Organizer.
3.3 The number of attendees is limited, and admission cannot be guaranteed until payment is received in full.
4. PAYMENT AND REFUNDS
4.1 Payment of all applicable fees for the Event is due upon acceptance of your application.
4.2 All ticket purchases and sponsorship fees are final and non-refundable.
4.3 Pursuant to Article (2)7 of the Payment Token Service Regulation (C 2/2024 Effective from 21/8/2024), the Organizer WILL ONLY accept PAYMENT IN FIAT CURRENCY, NAMELY US-DOLLAR OR UAE-DIRHAM.
5. SUBSTITUTION AND TRANSFERS
5.1 Tickets are non-transferable. However, if you are unable to attend, you may request that a substitute take your place.
5.2 Substitution requests must
(I) Be submitted in writing at least 3 days prior to the Event;
(II) Include the substitute’s full personal information as in the apply form on the website;
(III) Be approved by the Organizer; and
(IV) Meet any additional verification requirements
6. CANCELLATION OF THE EVENT
6.1 The event may be canceled in full at any time before the start of the event without prior notice due to any Force Majeure event, including, but not limited to, weather, fire, flood, labor disputes, epidemics, pandemics, disease outbreaks, public health crises, states of emergency, earthquakes, wars, civil or military disturbances, acts of terrorism, sabotage, strikes, riots, power failures, transport obstructions, accidents, acts of civil or military authority, acts of government, or inability to obtain necessary labor, material, equipment, or transportation, or similar causes beyond the control of the organizer, that makes the event impossible or impractical.
6.2 If the organizer is hindered, prevented or delayed due to such a force majeure in or from performing any of its fundamental obligations, the organizer shall not be in breach of this contract or otherwise liable for any such failure or delay in the performance of such obligations nor be responsible for any associated costs you may incur due to the cancellation because of such a force majeur.
6.3 The organizer shall upon the occurrence of the Force Majeure Event:
(I) as soon as reasonably practicable, notify you in writing of the occurrence of the Force Majeure Event giving full details thereof, including the date on which it started, its likely or potential duration, the effect of the Force Majeure Event on its ability to perform any its obligations under this contract and the measures being taken by it to mitigate the impact of the Force Majeure Event on its obligations under this contract; and
(II) use all reasonable endeavors to mitigate the effect of the Force Majeure Event on the performance of its obligations and find a solution by which its obligations under this contract may be performed despite the Force Majeure Event.
7. CHANGE OF SITE, TIME, OR PROGRAM
7.1 You acknowledge and agree that the organizer, in its sole discretion, reserves the right to change any and all aspects of the event, including but not limited to, the event name, themes, content, program, speakers, performers, hosts, moderators, event site (including switching to a different event side facility or location), and time.
7.2 The organizer will use commercially reasonable efforts to notify you by email about any significant changes of the event to site and/or time.
7.3 The organizer is not responsible for any associated costs you may incur due to changes of the Event.
8. LIMITATION OF LIABILITY
8.1 To the extent permitted by law, in no case shall the organizer be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses, resulting from
(I) your access to or use of or inability to access or use the Service and/or participation at the event;
(II) any conduct or content of any third party at the event;
(III) any unauthorized access, use, or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence), or any other legal theory, whether or not the organizer has been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose;
(IV) any coping with or adaptation of the terms of rules or restrictions of the organizer and event side rules or restrictions; and
(V) any other matter related to the Event.
This limitation applies whether based on warranty, contract, tort (including negligence), or any other legal theory, and even if the organizer has been informed of the possibility of such damage.
8.2 The participants agree to be solely liable for any and all claims, damages, liabilities, losses (including, but not limited to, loss or damage to property, injury or death of any person), and expenses related to the event, including, but not limited to, damage to floors, walls, seats, plants, fencing, lighting, audiovisual systems, or any other parts of the event sides, as well as any loss, theft, or damage to the personal belongings of guests, participants, staff, or other attendees at the event sides during the event and/or the event period, which were caused by you – either negligently or intentionally.
8.3 The participator shall indemnify and hold harmless the organizer, the event sites, and its Indemnified persons against all:
(a) claims, damages, liabilities and losses (including but not limited to):
(I) property damage or loss;
(II) personal injury or death; and
(III) expenses of any kind whatsoever incurred or suffered by the indemnified organizer, event sides, and its Indemnified persons;
(b) arising from or in connection with:
(I) any willful misconduct or negligent act or omission by the participator, its personnel, representatives or subcontractors;
(II) any material breach by the participator of this contract or applicable laws; or
(III) The participator’s performance of its obligations under this contract.
9. TERMINATION
9.1 The organizer reserves the right to terminate this agreement and the event at any time with immediate effect by giving you verbal or written notice, without incurring any liability.If the Organizer terminates under this Clause 9.1, the Organizer shall offer alternative dates for your attendance at the Event. If the Parties cannot agree on alternative dates within ninety (90) days after the notice, the Organizer shall reimburse you for any payments made up to the termination date.
9.2 The Organizer may immediately terminate the contract by giving written notice if you commit a material breach of any obligation under this Agreement and the breach is either incapable of remedy or continues unremedied for seven (7) Business Days after receipt of a notice requiring you to remedy it.
9.3 You may terminate this contract by giving prior written notice to the organizer if the organizer is in material breach of its obligations under this agreement and fails to remedy the breach within seven (7) business days of receiving written notice requiring it to do so.
10. EVENT RULES
10.1 You must comply with all applicable laws, regulations, and orders of governmental authorities, as well as any rules set by the Organizer, the Museum, the Restaurant, or their owners/operators.
10.2 You agree to respect and comply with all Organizer and Event Site rules, including but not limited to restrictions on photography, smoking, alcohol consumption, flash photography, video recording, touching exhibits or artifacts, and any guidelines provided by the Organizer or Event Site staff.
10.3 You may be subject to dress codes or security protocols (e.g., bag checks) imposed by the Organizer or the Event Sites.
10.4 Failure to comply with any instructions from the Organizer, the Event Sites, or security personnel may lead to your removal from the Event without refund.
10.5 You are expected to behave professionally and respectfully toward all participants, speakers, sponsors, event side staff and other visitors of the event sides.
10.6 Harassment, discrimination, or any form of inappropriate behavior will not be tolerated and may result in immediate removal from the event.
10.7 The organizer reserves the right to refuse admission to or eject any participant whose conduct the organizer deems unsuitable, without refund.
11. RESPONSIBILITY FOR PROPERTY
11.1 You are solely responsible for your personal belongings before, during, and after the event. The organizer accepts no liability for loss, theft, or damage to your personal property.
11.2 You are responsible for all materials, equipment, and personal items brought to the Event.
12. INTELLECTUAL PROPERTY
12.1 All trademarks, logos, service marks, content, presentations, or other materials displayed or distributed at the event is the intellectual property of the respective owners, speakers or institutions. Unauthorized recording, distribution, or reproduction of event content is prohibited.
12.2 You grant the organizer the right to use photographs, videos, or audio recordings of the event for promotional purposes.
12.3 You may not use or reproduce any materials from the Event for commercial purposes without explicit written consent from the organizer.
12.4 You shall not, nor permit your representatives or subcontractors to do anything that infringes, misappropriates, or violates the Organizer’s (or its affiliates’) intellectual property rights.
12.5 All intellectual property rights belonging to you remain your sole and exclusive property. The Organizer shall have no right to use your intellectual property except as expressly granted under this Agreement or with your prior written consent.
12.6 You grant the organizer and its Affiliates a limited, worldwide, non-sublicensable, non-transferable, non-exclusive, royalty free, license to use the company logos as per the Company Brand Guidelines solely as required for signage and other Company approved marketing and promotion purposes related to the event in and around the event sites.
12.7 The use of the event sites spaces is a venue rental only, the area of application under this terms is limited to use solely for the purposes of marketing and promoting the event in writing (digital and print) and strictly related to the closed promotion of the event only. All marketing or promotional content must be pre-approved by the organizer prior to publishing including digital, print, social media, signage/outdoor billboards and any form of advertising or promotional material.
13. DATA PRIVACY
13.1 By applying for and/or participating in the Event, you consent to the collection and use of your personal data for event management, communication, and marketing purposes, in accordance with the Organizer’s legitimate interests.
13.2 Your data will not be shared with third parties without your explicit consent, except as required by law or as necessary for the Organizer to administer the Event.
14. LINKS TO THIRD-PARTY WEBSITES
14.1 The service may contain links to third-party websites or services that are not owned or controlled by the organizer.
14.2 The organizer has no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services.
14.3 You acknowledge and agree that we shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods, or services available on or through any such websites or services.
15. GOVERNING LAW AND DISPUTE RESOLUTION
15.1 These terms and conditions are governed by the laws of Dubai mainland, UAE. Any disputes arising from the event will be resolved in the courts of Dubai mainland, UAE.
15.2 If any dispute arises, the parties agree to first seek an amicable resolution, including consultation or mediation before pursuing other remedies. The main representatives of the parties shall meet and endeavor to resolve the Dispute by direct good faith negotiation.
15.3 Dispute Resolution Process
(a) Initial Discussion Phase (30 days):
(I) Raising the dispute obligates the party to notify the other party about the dispute in writing.
(II) Parties must engage in good-faith discussions to resolve the matter.
(III) At least one video conference or in-person meeting must be held during this period.
(b) Mediation Phase (if needed):
(I) If the dispute remains unresolved after 30 days, the parties agree to engage a mutually acceptable mediator.
(II) Mediation costs shall be shared equally among the parties.
(III) Mediation session must be scheduled within sixty days of failed direct negotiations.
(c) Final Resolution (if needed):
(I) If mediation fails, parties retain their rights to pursue other legal remedies.
(II) The prevailing party in any subsequent legal action shall be entitled to recover reasonable legal fees.
15.4 During any dispute resolution process, the Parties agree to:
(I) Maintain confidentiality of the proceedings.
(II) Continue performing their obligations under any existing agreements.
(III) Refrain from public statements about the dispute.
(IV) Preserve all relevant documents and communication
16. CONFIDENTIALITY
You shall keep all confidential information in strictest confidence and shall:
(I) not use the confidential information for any purpose other than the fulfillment of its obligations under this agreement;
(II) not disclose the confidential information to any third party without the prior written consent of the other party; and
(III) protect and treat all confidential information with the same degree of care as it uses to protect its own confidential information and in no event less than which would be reasonably expected to be observed by a skilled and experienced company similar to the disclosing party.
17. GENTLEMEN’S AGREEMENT
17.1 In addition to these agreement, participants are required to abide by the Gentlemen’s Agreement, which outlines the principles of conduct expected throughout the Event and related interactions.
17.2 By participating in the Event, you agree to comply with the terms of the Gentlemen’s Agreement, which are incorporated herein by reference and form an integral part of this overall Agreement.
17.3 Failure to comply with the Gentlemen’s Agreement shall be considered a material breach of this Agreement and may result in the immediate termination of your participation and/or expulsion from the Event without refund.
18. AMENDMENTS
The Organizer reserves the right to amend these terms and conditions at any time. Any changes will be communicated to participants via email or the event website.